{"id":5025,"date":"2023-02-23T19:48:32","date_gmt":"2023-02-23T19:48:32","guid":{"rendered":"https:\/\/beneering-home.mycatalogcloud.com\/?page_id=5025"},"modified":"2023-11-16T11:33:46","modified_gmt":"2023-11-16T11:33:46","slug":"self-service-procurement","status":"publish","type":"page","link":"https:\/\/www.beneering.com\/en\/sap-procurement\/s4hana-guide\/self-service-procurement\/","title":{"rendered":"SELF-SERVICE PROCUREMENT"},"content":{"rendered":"[vc_row type=”full_width_background” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none” shape_type=””][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” top_margin=”50″ bottom_margin=”25″ column_element_spacing=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text]A<\/strong>dmittedly, the term “self-service store” is provocative and actually has a negative connotation. However, new technical possibilities in the SAP S\/4HANA system provide the basis for a desired operational procurement process without direct involvement of the purchaser. After answering three common questions, the innovative process is described, through which time, money, and nerves can be saved.[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”full_width_background” full_screen_row_position=”middle” column_margin=”none” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” bg_color=”#f2f2f2″ scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none” shape_type=””][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” top_margin=”25″ constrain_group_1=”yes” bottom_margin=”25″ column_element_spacing=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_custom_heading text=”Three Common Questions About Self-Service Procurement” font_container=”tag:h1|text_align:left” use_theme_fonts=”yes”][vc_custom_heading text=”WHAT IS SELF-SERVICE PROCUREMENT?” use_theme_fonts=”yes” css=”.vc_custom_1699356007751{margin-top: 50px !important;margin-bottom: 25px !important;}”][vc_column_text]\n

Self-service procurement means independent purchasing by the requisitioner without direct involvement of the purchaser in the ordering process.<\/p>\n[\/vc_column_text][vc_custom_heading text=”WHY SELF-SERVICE PROCUREMENT?” use_theme_fonts=”yes” css=”.vc_custom_1699356058839{margin-top: 50px !important;margin-bottom: 25px !important;}”][vc_column_text]\n

With the self-service of the requisitioner and the elimination of direct involvement of the purchaser, the purchasing process runs faster, easier, and smoother.<\/p>\n[\/vc_column_text][vc_custom_heading text=”WHAT SUCCESS FACTORS ARE CRITICAL FOR SELF-SERVICE PROCUREMENT?” use_theme_fonts=”yes” css=”.vc_custom_1699356053007{margin-top: 50px !important;margin-bottom: 25px !important;}”][vc_column_text]\n

Critical to the success of the process are above all the data quality and the user experience (UX). Because if the data is correct and the user has joy and pleasure in operating the system such as SAP S\/4HANA, rather than frustration, then the acceptance and use of the system increases.<\/p>\n[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”full_width_background” full_screen_row_position=”middle” column_margin=”none” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none” shape_type=””][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” top_margin=”25″ constrain_group_1=”yes” bottom_margin=”25″ column_element_spacing=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_custom_heading text=”THE SELF-SERVICE PROCUREMENT PROCESS” use_theme_fonts=”yes” css=”.vc_custom_1699356034662{margin-top: 10px !important;margin-bottom: 25px !important;}”][vc_column_text]Similar to the shopping experience in the B2C sector, the user experience has improved with S\/4HANA. In addition to the classic purchase requisitions, shopping carts can also be created in S\/4HANA. The 1-click order is particularly important, which is much faster and more user-friendly than the traditional approach with purchase requisitions.
\nCatalog contents can be accessed either via a punch-out catalog in the Ariba catalog area or, in the case of internal catalogs, uploaded directly into S\/4HANA. This loading and indexing of catalogs in SAP S\/4HANA enables cross-catalog searching directly in S\/4HANA.[\/vc_column_text][vc_custom_heading text=”CREATING A REQUISITION OR SHOPPING CART IN S\/4HANA” font_container=”tag:h3|text_align:left” use_theme_fonts=”yes” css=”.vc_custom_1699356074426{margin-top: 45px !important;margin-bottom: 15px !important;}”][vc_column_text]The user can enter an item in the search from the app for “create purchase requisitions”. If he finds it, he can add the item directly to the shopping cart.[\/vc_column_text][image_with_animation image_url=”5204″ animation=”Fade In” hover_animation=”none” alignment=”” img_link_large=”yes” img_link_caption=”yes” border_radius=”15px” box_shadow=”none” image_loading=”default” max_width=”100%” max_width_mobile=”default” margin_top=”20″][vc_column_text]If he doesn’t find it, he can create his own item and describe it. Once all desired items have been selected, the shopping cart can be ordered. Compared to the traditional multi-stage purchase requisition process, where many data must be maintained, the user experience has improved and simplified significantly. This allows parallels to be drawn to shopping in the B2C sector.
\nNote: For this process to work in SAP S\/4HANA, catalog data must be provided in the HANA database. This process requires the replication of catalog data from an (external) catalog management system via the OCI5 protocol. Since both catalog management and searching for items with S\/4HANA do not achieve the desired performance, a guided buying system is often used as an alternative to the Fiori app in practice.[\/vc_column_text][vc_custom_heading text=”GOODS RECEIPT” font_container=”tag:h3|text_align:left” use_theme_fonts=”yes” css=”.vc_custom_1699356086788{margin-top: 45px !important;margin-bottom: 15px !important;}”][vc_column_text]After the order is placed and before invoicing, with S\/4 HANA, the goods receipt is usually booked. In this process, the customer, as the recipient of the goods, checks that the delivery is correct in terms of quality, time, and quantity. To book the goods receipt in accordance with a “3-way match,” the purchase order number must be provided when booking the goods receipt in the specific app for “Goods Receipt with Reference to Purchase Order Number,” as well as on the corresponding invoice. When booking the goods receipt, the purchase order number is searched and the actual quantity received is selected. Multiple goods receipts can be booked to one purchase order or even purchase order item. This is usually the case when the same materials are distributed across different plants and storage locations or are supposed to receive different statuses. Various material movements are booked using movement types. The most common movement type is 101 (goods receipt with reference to purchase order). Movement types play an essential role both in inventory management and in automatic account determination and booking. Goods receipts can be booked either with or without valuation. A valued goods receipt makes sense, for example, if tax savings on depreciation should be realized quickly during the goods receipt.[\/vc_column_text][vc_custom_heading text=”UPDATES” font_container=”tag:h3|text_align:left” use_theme_fonts=”yes” css=”.vc_custom_1699356095967{margin-top: 45px !important;margin-bottom: 15px !important;}”][vc_column_text]The following documents and data can be created or updated as part of the goods receipt:<\/p>\n