Quotation Request is a powerful tool to use within Operational Procurement to further drive savings. BeNeering Quotation request can be used as a separate solution in Guided Buying. It enables requestors to run simple price requests in an intuitive and flexible user interface.
Operational Procurement
Quotation Request
Doesn't hurt to ask
- Step-by-step guidance: requestor is guided to the right next step depending on category strategy
- Built-in compliance: thresholds, approvals, and policies are seamlessly embedded, based on your procurement policy and real time data exchange with SAP ERP
- One-click offer-to-PO: no manual copy-paste needed, awarded offer can be automatically transferred into purchase requisition, SAP Contract and if required to catalog item
- Smart Sourcing Basket: with the help of AI requesters can add existing offers to the shopping cart using drag & drop. The shopping cart is pre-filled with structured data from the offer.
Process Overview
Customer Use Cases
A surprising number of organizations still run two systems in parallel: Suite A for strategic sourcing, Suite B for tactical events.
Customer situation:
The customer is an automotive components producer. Strategic RFPs for new battery-cell vendors ran in “Tool #1”. Weekly spot quotes for packaging material happened in “Tool #2”. Reporting landed in Excel limbo, buyers spent three days a month juggling exports—and IT costs ballooned.
Why BeNeering:
- One sourcing engine for multi-round RFPs and one-click RFQs
- Shared supplier data and price history
- Unified analytics for end-to-end category spend visibility
Results after 12 months:
- 48 % lower IT spend
- 30 % faster time-to-award
- One single source of truth
Most assume: “Contract signed = price locked in.” But when market dynamics shift, spot quotes can beat fixed rates.
Customer situation:
A chemical company faced with budget pressure, procurement team decided to let requestors run quick quote against valid open contracts.
Why BeNeering:
- AI Intake Assistant to trigger simple sourcing event for defined categories
- Sourcing request enrichment with SAP ERP data, e.g. cost centres, material groups, units of measure
- Supplier Portal to compete transparently
- Winning quotes conversion to SAP POs in one click
Results after 9 months:
- 72 % of quotes landed below the contracted ceiling
- Over 4 % of incremental savings
- No extra headcount required
Most companies still block non-buyers from doing sourcing.
Customer situation:
Procurement of a pharmaceutical company was overwhelmed with running price requests. Company decided to open some categories for requestor-led sourcing, extending the procurement process with:
- Requestor quoting limited to low-risk categories like marketing, facility services, or basic IT
- Category templates and spend thresholds to ensure compliance
- Procurement retains oversight via dashboards and audit trails
Why BeNeering:
- Role-based rights and monetary ceilings
- Mandatory question sets to ensure comparability
- Auto-capture of every message and price change
- One-click offer-to-PO – no copy-paste, no retyping
Results after 7 months:
- Opening up sourcing for facility spend cut turnaround time from 12 days to under 48 hours
- Compliance improved, thanks to supplier pre-selection and auto-enforced rules
- Procurement team freed up from routine